Avoid These Costly Hiring Mistakes
International recruitment is straightforward when done right — but these five mistakes can turn a 10-week process into a 6-month headache.
1. Starting the Process Too Late
The full cycle from job order to worker arrival takes 8–12 weeks minimum. If you need workers for a project starting in September, begin the recruitment process in June at the latest. Many employers lose weeks by assuming the process is faster than it is.
2. Not Posting the Vacancy with ANOFM First
Romanian law requires employers to advertise vacant positions with the National Agency for Employment (ANOFM) for at least 30 days before applying for a work permit for a non-EU worker. Skipping this step means starting over.
3. Choosing an Unlicensed Agency
Using a recruitment agency that isn’t licensed in both the source country (e.g. MEA in India) and registered in Romania creates legal exposure. If workers arrive through irregular channels, the employer faces fines of up to €10,000 per worker.
4. Inadequate Accommodation Planning
Immigration authorities may inspect worker housing as part of the work authorisation process. Accommodation must meet minimum standards (space per person, sanitation, heating). Failing the inspection delays the entire process.
5. Ignoring Cultural Onboarding
Workers who feel isolated or unsupported have higher turnover. Providing a buddy system, translated safety manuals and access to familiar food makes a measurable difference in retention rates.