Documents for Romania Work Permit: Complete Checklist 2026

One of the most common reasons the Romania work permit process gets delayed is missing documents.

Not because the worker did not want to provide them. But because nobody gave them a clear list of ex

actly what is needed, when to get each document, and what format it needs to be in.

This guide gives you that complete list. Every document for Romania work permit from India, explained simply. What it is, where to get it, how long it takes, and how much it costs.

Keep this page saved. You will come back to it multiple times during your application process.

Before Anything Else: Understand Who Prepares What

Documents for Romania work permit are not all your responsibility. Some are yours to prepare. Some are your employer’s responsibility. Some your recruitment agency handles.

Here is the simple breakdown:

You prepare: Your passport, photos, medical certificate, police clearance, educational or trade certificates.

Your employer prepares: The work authorization from the Romanian immigration authority, your employment contract, proof of accommodation, company registration documents.

Your agency helps with: Coordination, translation if needed, making sure nothing is missing before your visa appointment.

Knowing this from the start saves a lot of confusion. Do not chase your employer for your passport. Do not wait for your agency to get your medical certificate. Everyone has their own part.

Document 1: Valid Passport

This is the most important document for Romania work permit. Without a valid passport, nothing else can start.

Your passport must be valid for at least the full duration of your planned stay in Romania, plus six months extra. So if you plan to work in Romania for two years, your passport should be valid for at least two and a half years from the date you apply.

If your passport is expired or expiring soon, renew it first before starting any job application process.

Where to get it: Apply online at the Passport Seva portal. Book an appointment at your nearest Passport Seva Kendra and go in person.

How long it takes: 7 to 30 days for normal processing. Tatkal (urgent) processing takes 1 to 3 days and costs extra.

Cost: Rs 1,500 for a 10-year adult passport. Tatkal costs Rs 3,500 extra.

What to bring to your appointment: Old passport if renewing, Aadhaar card, address proof, birth certificate or school leaving certificate.

Document 2: Passport Size Photographs

Every application for Romania work permit requires passport size photographs. These are needed for your visa application, your employment documents, and later for your TRC Romania card when you arrive.

Get at least 8 to 10 photos made at one time. It is cheaper and you will need them at different stages.

Where to get it: Any local photo studio. Tell them you need passport size photos for a European visa. They will know the correct size and background requirements.

Cost: Rs 50 to Rs 150 for a set of photos.

Important: Photos must have a plain white background. No glasses. No caps or hats. Face must be clearly visible.

Document 3: Medical Certificate

A medical certificate is required as part of the documents for Romania work permit. This is a document from a registered doctor confirming you are physically fit to work and do not have any serious contagious illness.

The tests required can vary slightly depending on your employer and the type of role you are going for. Your recruitment agency will tell you exactly which tests are needed for your specific job.

Common tests included:

– Blood test (CBC, HIV, Hepatitis B and C)

– Chest X-ray (to check for tuberculosis)

– General physical examination

Where to get it: Government hospitals or registered private clinics. Do not go to an expensive hospital unless specifically told to. A government hospital medical certificate is perfectly acceptable.

How long it takes: 1 to 3 days for results.

Cost: Rs 1,000 to Rs 3,000 depending on the hospital and the tests required.

Important: The certificate must be recent. Most embassies require it to be issued within the last 3 months of your visa appointment date. Do not get it done too early.

Document 4: Police Clearance Certificate (PCC)

A Police Clearance Certificate, also called a PCC, is sometimes required as part of the documents for Romania work permit. This document confirms you have no criminal record in India.

Not every Romania work permit application requires a PCC. Your agency will confirm if yours does. If it is needed, start this process early because it can take some time.

Where to get it: Apply online through the official Indian government passport portal. Select “Police Clearance Certificate” as the service.

How long it takes: 1 to 4 weeks depending on your state and city.

Cost: Rs 500 or less. The government fee is very small.

Important: If you have lived in multiple cities in India, the PCC process may take longer because verification is done in each city you have lived in. Start early.

Document 5: Educational and Trade Certificates

This document is about proving your skills and experience. For most blue-collar roles, the employer wants to see that you actually know your trade before they hire you.

Documents for Romania work permit in this category include:

For welders: Your welding certification, any trade test certificate, ITI certificate if you have one.

For electricians: Electrical trade certificate, ITI or polytechnic diploma, any relevant certification.

For masons and carpenters: Work experience letters from previous employers, any trade certificates you hold.

For general labourers: Work experience letters from previous employers. Even informal letters confirming you have worked in construction are helpful.

If you do not have formal certificates, do not panic. Many Indian workers do not have paper certificates for skills they have been doing for years. A letter from a previous employer confirming your role and years of experience is often accepted. Your agency will advise you on what is sufficient for your specific employer.

Where to get it: ITI certificates from your training institute. Work experience letters from your current or previous employer.

Cost: ITI certificates are your existing qualification, no cost. Work experience letters are provided by your employer for free.

Document 6: Employment Contract

This is one of the key documents for Romania work permit and it comes from your employer, not from you.

The employment contract is a legal document signed by both you and the Romanian employer. It states your job title, monthly salary, working hours, contract duration, and accommodation details.

The contract must be in Romanian. It may also have an English translation attached for your reference. Make sure you read and understand the contract before you sign it. Ask your agency to explain anything that is not clear.

What to check in the contract:

– Is the salary the same as what was discussed in your interview?

– Is accommodation included or will you pay for it?

– What is the contract duration?

– What are the working hours per week?

– Is there any probation period mentioned?

Never sign a contract without reading it. Never accept a lower salary than what was promised verbally. Get everything in writing before you sign.

Document 7: Work Authorization

This is the most important document in the whole process and your employer prepares it, not you.

The work authorization is approval from the Romanian General Inspectorate for Immigration that your employer is permitted to hire you specifically for a specific role. Without this, you cannot apply for your visa.

Your employer applies for this at the Romanian immigration authority. The process takes 6 to 12 weeks. This is usually the longest waiting stage in the whole documents for Romania work permit process.

What you need to give your employer for this: A copy of your passport, your photographs, your educational or trade certificates. Your employer uses these to include in their application.

What your employer gives you after approval: The original work authorization document. This goes into your visa application envelope.

Document 8: Proof of Accommodation

This document shows the Romanian embassy that you will have a place to live when you arrive in Romania. It is one of the required documents for Romania work permit visa application.

For most workers placed through licensed agencies, the employer provides a letter confirming they have arranged accommodation for you. This letter states the address in Romania where you will be staying.

If you are arranging your own accommodation, a rental agreement for a flat in Romania serves the same purpose.

Where to get it: From your employer or your recruitment agency.

Document 9: Visa Application Form

The Visa D application form is the official form you fill in and submit at the Romanian Embassy.

Where to get it: Download from the Romanian Embassy in New Delhi website, or collect a physical copy at the embassy on the day of your appointment.

How to fill it: Your agency will guide you through this. Fill in all fields clearly in English. No fields should be left blank. If something does not apply to you, write “N/A.”

Complete Documents for Romania Work Permit and Quick Checklist

Here is the complete list in one place:

What Happens if a Document is Missing

Missing documents for Romania work permit is the most common reason visa appointments get delayed or rescheduled.

If you go to your embassy appointment and a document is missing, you will be asked to come back another day with the complete set. This delays your visa by weeks, not days, because embassy appointments can be hard to rebook quickly.

The simple way to avoid this is to prepare a full checklist two weeks before your appointment. Lay every document on a table. Check each one. Make photocopies of everything. Put originals and copies in separate folders.

Ask your agency to review the complete set before you go. A good agency will do this as part of their service.

Documents for Romania Work Permit: Common Mistakes to Avoid

Expired passport. This is the most common mistake. Check your passport expiry date right now. If it expires within two and a half years, start the renewal process today.

Old medical certificate. If you got your medical certificate more than three months before your visa appointment, you may need to get it redone. Always time this correctly.

Missing employer signature. Your employment contract must be signed by both you and the employer. An unsigned contract is not valid.

Wrong photo format. Photos must be the correct size with a white background. Studio photos taken for other purposes may not be accepted.

Not carrying originals. Always bring original documents to your embassy appointment, not just photocopies. Bring photocopies too, but originals are required.

How a Good Agency Helps with Documents

A good licensed recruitment agency makes the documents for Romania work permit process much easier because they have done this hundreds of times.

They give you a clear list of what you need before you start. They tell you the exact format and specifications required. They coordinate with your employer to make sure the work authorization and employment contract are ready on time. They review your full document set before your visa appointment to catch anything missing.

If you are going through the Romania work permit process with us, our team will walk you through every document step by step. Our recruiters speak Hindi, Nepali, Bengali, and Tamil, so language is never a barrier.

Apply for free today and let us help you get every document right from the start.

Frequently Asked Questions

What documents do I need for Romania work permit from India?

The main documents for Romania work permit include your valid passport, passport photos, medical certificate, police clearance certificate if required, trade or education certificates, employment contract from the Romanian employer, work authorization issued by Romanian immigration, proof of accommodation, and the completed visa application form.

How long does it take to collect all documents for Romania work permit?

The longest part is the work authorization which your employer applies for and which takes 6 to 12 weeks. Your personal documents like medical certificate and police clearance can be collected within 1 to 4 weeks. Start gathering your personal documents as soon as you receive your job offer.

What if I do not have a trade certificate for Romania work permit?

Many workers do not have formal certificates. A work experience letter from a previous employer confirming your role and years of experience is often accepted. Your recruitment agency will confirm what is sufficient for your specific employer and role.

Do I need to translate my documents for Romania work permit?

Some documents may need to be translated into Romanian by a certified translator. Your employer or agency will confirm which documents require translation. Do not pay for translations until you have confirmed they are needed.

Can my employer help me with the documents for Romania work permit?

Yes. Your employer is responsible for the work authorization, employment contract, and proof of accommodation. These are their documents to prepare, not yours. You are responsible for your passport, photos, medical certificate, police clearance, and trade certificates.

Where do I submit the documents for Romania work permit?

You submit your documents in person at the Romanian Embassy in New Delhi. Your agency will help you book the appointment and tell you exactly what to bring on the day.